Virtual office: a virtue for modern business

The virtual office means “being anywhere” and still “being present in business”. The question “where are you?” should be answered simply as “I’m at work” instead of “I’m at the office.”

• What is the current meaning of “Virtual Office”?

The “virtual office” is an innovative product of technology and information systems, and has revolutionized the traditional concept of “office space”. You do not need to have a fixed location, but rent a professional and prestigious business address in a privileged area together with an effective Internet-based communication system to route and manage all communications, and have meetings through audio or video conferences. , and still if necessary, rent physical meeting rooms or conference rooms for that time (as needed). This way you have virtual workers and virtual space; however, your business will run efficiently. Employees can work at home or in different places or countries. You can also hire contract workers. A virtual office is possible for a company of almost any size. The first commercial application of a “Virtual Office” emerged in 1994 with “The Virtual Office Inc” by Ralph Gregory.

• What about social interaction?

One may find disadvantages such as lack of face-to-face contact and spontaneity, misinterpretations due to the absence of nonverbal cues, and coordination problems, which may very well be overcome with the use of video conferencing, occasional physical meetings, and professional work. culture. It is one of the important factors to know.

• The advantages certainly outweigh the disadvantages!

1) It overcomes the problem of the availability of a fixed and main commercial space. It offers huge corporate savings on the purchase or lease of space, furniture, equipment, travel and many non-productive labor expenses, as well as the inevitable maintenance expenses.

2) It saves the real presence on the site and allows multitasking.

3) It saves time, but allows quick and instant decision making.

4) Allows for a flexible work environment leading to better performance for a combination of workplace and home.

5) You can match the time suitability of workers and customers. Your client is not constrained by specific office hours, as long as you handle issues tactfully.

• Professionalism: The key to success

Not “dedicated fixed space” but “dedicated” work culture is the key to the success of a “Virtual Office”. Customer satisfaction will come through the professional image your virtual office will create. It is one of the important things to remember.