Filing Cabinets: 3 Important Buyer Decisions You Must Make

Depending on the size of your company’s office, you will need at least two filing cabinets. The question is how to make the right choice among the various models available on the market. Before you go shopping, you need to make a number of very important decisions that will narrow down your range of options and give you the basis for buying.

1. Mobile vs. Fixed Cabinets

Mobile filing cabinets come on casters, making it easy to move them from one location to another. These pieces are usually low and have two filing drawers. Their main advantage is that you can easily place them under or around your desk. You can connect such a drive to your colleague’s workstation every time you need to work on files. The main drawback of this type of cabinet is that it can accommodate a fairly small number of folders. It may not provide enough space.

Fixed units, on the other hand, come in various sizes and designs. The greater variety is its main advantage. You can easily go for a larger drive, if you need to store more files. The main drawback is that each employee will have to walk to the unit and carry the documents they require.

2. Vertical vs. Side Design

Vertical filing cabinets are tall and narrow and also quite deep. The folders are arranged front to back. The order can be alphabetical or any other established by the user. The side cabinets are lower and are usually the height of a traditional dresser. They are long but shallower than their counterparts. In them, the files are arranged from one side to the other. They can also be arranged in a preferred order starting from a specific side.

Upright models are best suited to fit in tight spaces such as corners and next to bookcases. Side models are ideal to place against an empty wall. They can fit perfectly even under a window sill.

3. Wood vs. Metal mark

Wooden filing cabinets are strong and durable, but quite light. They have a finish that prevents them from rotting and rotting. They have a more classic appeal.

The metal models, on the other hand, are harder and more resistant to impacts. They are more resistant to fire and this makes them very suitable for storing valuable documents. However, they are heavier and more difficult to move, if necessary.

Now you are ready to go shopping for filing cabinets.